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29 May  2009: No 30/09

COMPULSORY MASSIFIED INDUCTION PROJECT (MIP) IN THE DOD

It is a Government imperative that the introduction of a compulsory Massified Induction Programme for all public servants should be implemented. To give effect to a decision by the Defence Staff Council (DSC) taken on 25 February 2008, Chief of Services and Divisions are to ensure compulsory implementation of massified induction for all members and employees under their command.

An instruction on the implementation of massified induction in the DOD was promulgated to the Chiefs of Services and Divisions under reference CHR/HRD/R/103/1 dated 29 February 2008.

OBJECTIVE OF THE MASSIFIED INDUCTION PROGRAMME

Massified induction takes place in the context of an integrated strategy with the objective of revitalising and introducing all DOD members and employees to an understanding of the Public Service, and increasing their knowledge.

STAKEHOLDERS

The Public Administration Leadership and Management Academy (PALAMA) is the National coordinator to ensure implementation of MIP in all Government Departments. CD HRD has been appointed as the main coordinator for MIP in the DOD, with thirteen (13) Services and Divisional coordinators appointed to ensure successful implementation of MIP within the respective Services and Divisions.

TARGET GROUP

To give effect to the decision by the Defence Staff Council (DSC) on 25 February 2008, it is compulsory for all DOD members and employees on salary levels 1 – 12 to attend a two-day MIP training programme. Members and employees will be grouped as follows:

• Salary Levels 1 – 5.
• Salary Levels 6 – 12.
•  Interns. As they are a special focus group in the DOD, induction programmes will be presented once a year to interns joining the DOD and the envisaged date for Intern Induction for the FY 09/10 is 7 – 10 September 2009.
• Salary Levels 13 and above. PALAMA is compiling an induction programme for Senior Managers (SMS), which will encompass a more one-on-one approach. Hence, SMS employees will be excluded from the Massified Induction Project.

IMPLEMENTATION

Project Plan. The project commenced with a preparation phase over the period February to August 2008. Full implementation of the project commenced with effect from 1 September 2008 and will conclude on 30 September 2009.

Training of Trainers (TOT). Two hundred and seventeen (217) trainers have been trained since February 2008 with the responsibility to delivering training to the DOD workforce through two (2) – day MIP training programmes.

Training Dates. Services and Divisional coordinators will inform the GOC/OC of a particular unit of the dates when training will be conducted and the participation by all is required to ensure the project is completed by 30 September 2009.

MONITORING AND FEEDBACK

In close collaboration with Services and Divisional coordinators, CD HRD will monitor the successful implementation of massified induction and quarterly reports with statistics on attendance will be communicated to C HR. Furthermore monthly statistics on implementation are provided by Services and Divisional coordinators, and once consolidated by CD HRD, these are submitted directly to PALAMA for inputs to the Minister of the Department of Public Service and Administration (DPSA).

In order to comply with Government’s imperative, the cooperation of all the Chiefs of Service and Divisions with their members and employees will be required to ensure successful implementation of MIP in the DOD by 30 September 2009.

• SSO PSAP ETD: Mr D.P. de la Rey on (012) 355-5880 – SSN 810
• SO1 PSAP ETD:Ms K. Swart on (012) 355-6107 – SSN 810
• Fax: (012) 355-6245 – SSN 810
• E-mail: dpd4@telkomsa.net